Secure the Notes Field

[Mike]

Is there a way to make the "Notes" field of a password secured?     

 

We're in the position where some web-logins need to be shared.  We can use the standard URL logins just fine, but are wondering where to record/save the "Security questions" that often come with web forms.  Even if we did a "hide password" password list, we realize that someone would still be able to see the notes/security question in order to reset the password - should they want to.

 

Any ideas on how to work with/around this?

[support]

Hi Mike,

 

With the Notes field, can you let us know where your concern is for this field being visible - you only get to see this data if you've been given access to the record. Maybe another option for you is the Generic Fields which can be configured for Password Lists. You can select different data types, encrypt them in the DB, and choose whether to show these fields within the Passwords grid as well.

Regards

Click Studios

[Sarge]

4 hours ago, support said:

Hi Mike,

 

With the Notes field, can you let us know where your concern is for this field being visible - you only get to see this data if you've been given access to the record. Maybe another option for you is the Generic Fields which can be configured for Password Lists. You can select different data types, encrypt them in the DB, and choose whether to show these fields within the Passwords grid as well.

Regards

Click Studios

 

Agreed.

Notes being encrypted makes searching more difficult.

[Mike]

Oh, I didn't mean encrypt all notes fields, but I was just thinking of our use cases.  We're still working out best if we should allow visible passwords, or use the "hidden" ones for shared web logins.  The issue is that we also want/need to store answers to "recovery questions" that often come with these accounts.  As suggested, we could add generic fields to the template, but I'm trying to keep things simple for my users and only show as minimal information as necessary.  Not all passwords would need three additional question fields, as an example.

 

Thanks!

[f.roncarati]

+1

[f.roncarati]

For example the possibility to set the notes field as "hidden", so the user can click a button (as we do for password fields) to view the notes and this action must be logged.

[support]

Hello f.roncarati,

Sorry, but the Notes field is not designed to be used like this. You will need to configure one of the Generic Fields if you wish to do something like this.

Regards

Click Studios

[f.roncarati]

I already use the generic fields, but often are not enough, I opened this feature request, but a protected notes field is a valid alternative.

 

[support]

Okay - thank you f.roncarati